Room Hire
Contact Letting Officer: Chris Lynott
e-mail: lettings@newmiltoncommunity.org.uk
We offer rooms for one-off events, regular or occasional activities and for business purposes. All rooms are well appointed and equipped.
The centre has a long tradition of providing rooms and facilities for a wide range of activities. If you have an idea for a new activity, we would be interested to hear about it.
- Virtual Tour
-
Photograph slide show of Rooms
For Slide show - Click the Room
- Room Availability
- Equipment
- Booking Document
- Room Hire Rates
- Room Sizes
- Location Plans
- Fire Evacuation Details
- Health & Safety - Policy & Review
Our rooms are available for hire at very competitive rates. They vary in size and can accommodate groups from two or three people to over one hundred. There are also plans and fire exit instructions.
Normal opening hours are from 9:45 a.m. - 12:45 and 1:30 - 4:30 p.m. and 6.30 p.m. - 10.00 p.m. (Mon - Fri or Saturday mornings). The Saturday afternoon and Saturday evening and all day Sunday may be available, please ask well in advance because staffing may be an issue.
All rooms are comfortably furnished and audio equipment is installed in the larger ones.
Your Own Virtual Tour
Google has extended their Street View to include the rooms in the Centre, click Google Street View to start your own tour of the Centre.
Slide Show of Rooms
The Room Photograph Slide Shows will automatically run, changing every 5 seconds, click the link provided to have full control over the Slide show. This includes an option to Fit the Slide Show to the screen, Pause, Back and Next, use Exit to return to this page.
Room Availability
To check if a room could be available, vist the page Room Users. This will show which rooms have a user booked in a room, for each of the sessions and days, and also which rooms do not.
On the page select which session you are interested in (Morning, Afternoon or Evening) and the date, then click the Check Room Availability button. The two floor plans will then be shown with people in the rooms if it has a booking. Hover the mouse over the room to see the user's name, or click on an empty room to send an e-mail about that room for that session. There are also buttons, to quickly check the next; Session, Day, Week or Month, if the room required is booked or you are looking for repeating room hire. Give it a try.
Equipment in the Rooms
The Main Common Room has a large screen with ceiling mounted projector, making it ideal for corporate presentations or other events where video display is needed. There are VGA and HDMI inputs available that may be used for connection from your own equipment. (See Important Note below)
A DVD and Blu-Ray player with built-in Freesat tuner is available. USB Flash drives may be used on this equipment, but there is currently no input available for SD cards or their variants. There is a guide to the Video Equipment, Video Guide as a .PDF file.
Apple Support, have a page for connecting a Mac to an HDMI device, which may be of help for Mac users. Please Click HERE.
There is a separate audio system which can play music CDs or MP3 files from either CDs, SD cards or USB flash drives. There is a guide to the Audio System, Audio Guide as a .PDF file.
Important Note. If hirers wish to use any audiovisual equipment, particularly in conjunction with their own computer devices. They MUST determine, well in advance of their booked date, that our equipment is compatible with their devices, and they know how to use the equipment. Waiting until the date of the booking, will only cause problems.
Room Booking Document
The form can be downloaded by clicking on the links below.
It is a two-page PDF document, page 1 is the form and with information and T & C on page 2 - Booking Form.pdf
Guide to Room Hire Prices
Description | Morning Afternoon Evening | Affiliate Discount 10% | Corporate Rate up to 20% |
| COMMON ROOM+ | £55.00 | £49.50 | £66.00 |
| CMN RM (MAIN)+ | £35.00 | £31.50 | £42.00 |
| CMN RM (AUX) | £20.00 | £18.00 | £24.00 |
| COMN Kitchen | £10.00 | £10.00 | £10.00 |
| LOUNGE (both A & B)+ | £40.00 | £36.00 | £48.00 |
| LOUNGE A | £20.00 | £18.00 | £24.00 |
| LOUNGE B | £20.00 | £18.00 | £24.00 |
| LOUNGE A's Kitchen | £7.50 | £7.50 | £7.50 |
| ROOM 1 | £25.00 | £22.50 | £30.00 |
| ROOM 2 | £15.00 | £13.50 | £18.00 |
| ROOM 3 | £20.00 | £18.00 | £24.00 |
| ROOM 4 (Ambrose)+ | £35.00 | £31.50 | £42.00 |
| JUBILEE+ | £55.00 | £49.50 | £66.00 |
| JUBILEE | Regular/block bookings POA | ||
| JUBILEE Kitchen | £7.50 | £7.50 | £7.50 |
These room prices are for the whole session, (9:45 a.m. - 12:45 p.m. then 1:30 p.m. - 4:30 p.m. and 6:30 p.m. - 10:00 p.m.). So there is time in your session to set up the room, check equipment, etc. before you start and there is no rush to leave until the end of the session. But time used over your booked session is subject to additional charges, small rooms £5.00 and large(+) rooms £10.00 (for each hour or part there of).
Need a room for a shorter time, please enquire, so we can try and meet your requirements and give you a reduced hire quote. This includes the option of moving our normal users into another room, if possible, to meet your needs.
Room Sizes
Common Room, with dividing partition open.
Approx. 9.3m x 13.9m (inc. 4.8m of annexe)
with ceiling at 2.8m
for up to 80 With Social Distancing theatre style seating (no standing) with optional kitchen
Common Room, with dividing partition closed.
Approx. 9.3m x 9.1m
with ceiling at 2.8m
for up to 60 With Social Distancing theatre style seating (no standing) with optional kitchen
Common Room Annexe only, dividing partition closed.
Approx. 9.3m x 4.8m
with ceiling at 2.8m
for up to 20 With Social Distancing Seating
Lounge A & B
Approx. 5.6m x 12.0m (inc. 5.9m of Lounge B)
with ceiling at 2.5m
with up to 48 With Social Distancing Seating with optional kitchen
Lounge A only
Approx. 5.6m x 6.1m
with ceiling at 2.5m
for up to 20 With Social Distancing Seating with optional kitchen
Lounge B only
Approx. 5.6m x 5.9m
with ceiling at 2.5m
for up to 20 With Social Distancing Seating
Room 1
Approx. 5.6m x 5.0m for up to 15 With Social Distancing Seating
Jubilee
Approx. 13.9m x 12m for up to 72 With Social Distancing
Seating
for sports, dancing, meetings, parties, exhibitions, etc.
with optional kitchen
Room 2
Approx. 4.9m x 2.7m for up to 6 or 7 With Social Distancing Seating
Room 3
Approx. 5.4m x 5.0m for up to 15 With Social Distancing Seating
Room 4 Ambrose
Approx. 9.1m x 8.6m for up to 32 With Social Distancing Seating
Room Location Plans
Fire Evacuation Details
For Fire Evacuation instructions and plans,
please see the Community Centre Fire Evacuation Plan ( 3 page PDF file ). A copy
is on the wall in each of the rooms, showing the evacuation route from that room.
Health & Safety - Policy and Review
The Health & Safety Policy ( 5 pages PDF file )
is available.
As is the Fire Evacuation Plan for New Milton Community Centre for Users ( 1 page PDF file )
and the Fire Emergency Evacuation Plan for Hirers, Contractors and Volunteers ( 1 page PDF file ).
The Fire Assessment Review updated 14/01/20 ( 2 pages PDF file ) is also here.